Invesco Streamlines Board Communications using Dess Digital Meetings
Industry: Investment Management
HQ: Atlanta, Georgia, USA
Board Management Goals
- Develop a unified platform for documentation and communication with the board.
- Minimize the time spent on determining and approving decisions via e-mail.
- Improve governance with good meeting practices.
- Improve compliance and security through a strong digital platform.
- Make it easy to access past records for reference.
Results
- Considerable time savings for the management of board communication.
- All board and committee meetings are held entirely online.
- Making decisions and getting approvals will be easier and faster.
- Security is improved to ensure data confidentiality and safety.
- Increased efficiency of operations and board engagement.
Overview
Invesco, an investment management powerhouse, was facing issues with board communication and document management. Board members used emails to schedule meetings, gain approvals, and send documents. This strategy became less successful with time. Making decisions just got a lot slower and less smart as keeping track of all those records became much harder and harder.
Key Challenges
Communication Breakdown:
- Board materials were needlessly circulated through e-mail.
- As a result, decisions and approvals were not being implemented in real time.
Lack of a central repository for documents
- There is no one source to access past records.
- A significant amount of time was spent searching for materials from previous meetings
Transition to Virtual Meetings:
- To host and manage virtual board meetings, an integrated solution was required.
- Challenging period to ensure effective cooperation of members.
Seamless Implementation and Transition
Dess Digital Meetings was selected by Invesco after weighing a number of possibilities due to its safe and inclusive platform that is specifically tailored for board management.
How we did it?
- Implemented a centralized document repository and board communications platform, facilitating document sharing, permission monitoring, and real-time communication.
- Automated the creation and dissemination of agendas and simplified decision-making procedures by combining approvals and voting.
- Integrated video conferencing to provide smooth online board sessions and streamlined participant management, document sharing, and scheduling.
Key Benefits for Invesco
- Less time spent on approval monitoring and document retrieval.
- Improved effectiveness of board communications.
- Ensured adherence to rules through safe document handling.
- Quick decision-making via electronic approval workflows.
- Enhanced discussions with real-time annotations and sharing.
- Safeguarded private data with role-based access controls.
Conclusion and Final Thoughts
With Dess Digital Meetings, Invesco reduced time spent on board communications, improved decision-making speed, and strengthened data security—transforming its governance efficiency. By eliminating the need for approval and Voting email-based correspondence and fragmented document administration, the organization now benefits from a consolidated, efficient, and extremely safe board meeting procedure.
By providing a seamless, safe, and incredibly efficient platform that meets its needs, Dess Digital Meetings has completely transformed Invesco’s board management. Invesco has improved its decision-making process, teamwork, and regulatory compliance as a result of its dedication to innovation and best practices in governance.
🚀 Ready to transform your board meetings by integrating technology and governance with Dess Digital Meetings?